Monday, July 10, 2017

Boost Sponsorship Sales With These 3 Tasks


Looking for simple ways to improve your sponsorship sales on a weekly basis? 

Complete these 3 manageable tasks consistently and make a noticeable impact on your bottom line!

1. Research & contact 3 new companies

Does your event or organization have sponsors from a variety of industries, or are they all from the same sector? The attendees of your events are the potential customers of a number of different businesses in your area, including healthcare providers, grocery stores, auto dealerships, real estate firms, health & fitness clubs, and insurance agents. By diversifying your partners, attendees of your events will receive unique messaging and promotions from the types of businesses they frequent.

2. Contact 3 past sponsors or follow up with prospects you haven't heard back from

Are there sponsors who have not yet renewed or who did not participate last year? Connect with them to hear their feedback from past involvement and to share this year's event dates. Also, review who you've already sent information to and check in to see if they have questions about the opportunities you shared and whether they're still interested in beginning a partnership with your organization.

3. Update your sales pipeline

Log your progress from today's efforts, update your CRM, and identify next steps. This will prepare you for your next round of outreach and prevent you or anyone else on your team from duplicating efforts. Who knows - you may even be inspired to repeat steps 1 and 2 now that you're seeing results!

Just think - if you follow these steps twice a week, you'll have 24 new sponsorship prospects in your database each month!

Did you know that HelpGetSponsors.com allows you to handle all aspects of your event sponsorship sales and management from one easy-to-use software platform?  Try it free

Monday, November 28, 2016

How to Get Sponsors for an Event

Looking to secure sponsors for your event but aren't sure where to start? 
Follow these 5 simple steps!


For a more in-depth look at how our software simplifies this process, 
schedule a demo for your team by emailing info@helpgetsponsors.com.


Friday, April 8, 2016

Five Excuses Keeping You from Selling Sponsorships


Over the years, we’ve met with thousands of event directors who all want sponsors for their events.  The reason they don’t have them?  They recite a combination (or all) of the following excuses as to why they can’t secure, grow, and maintain sponsorships. 

Be honest, have you made any of these excuses? Read through the list and check out our suggestions on how to overcome them so you can begin selling sponsorships like a pro.

1. "I don't have time"
We all know that there is a seemingly endless list of things that need done when preparing for an event, and time spent on sponsorships takes away from planning, ordering t-shirts, requesting permits, etc.  But ask yourself; are participants going to become annual customers if you don’t provide a unique experience with promotions, vendors, food, and music?  Do you have enough time and budget to facilitate all of the things your participants want and expect?  Our guess is probably not.  The good news is that sponsors can (and often want to) promote their brand by implementing some of those features, which actually saves you time and money.  By securing strategic partners, you enhance the experience for participants, increase revenue for your event and charitable partners, and build a community among your sponsoring businesses and participants that will keep them coming back!

2. "I don't know how much my event is worth"
Determining the value of your event is an important yet tricky process.  You don’t want to set prices too high so that businesses can’t afford to get involved, but also want to avoid pricing too low where your offerings are undervalued.  A good place to start is evaluating how many individuals will be exposed to a sponsor’s brand by attending your event.  This includes participants, spectators, event staff, and volunteers.  Not sure how to calculate your event’s spectators?  If you host an endurance race, estimate that each participant brings an average of one friend or family member to the event.  Once you determine the number of participants and reach, you’ll have a baseline number to factor your sponsorship prices from. 

3. "I don't know where to find sponsors"
Think about your participants and their interests.  If they’re athletes, pursue your local sporting goods store, protein supplier, fitness club, etc.  Next, consider what services your participants would like to engage with on-site.  Cyclists would appreciate bike tune-ups and post race massages.  Festivals that are kid-friendly can offer activities including face painting and balloon art.  Everyone loves documenting their experience, so hiring a photographer is key.  This allows photos of your event to be shared with participants’ friends and social media, which further promotes your event (and dare we say a sponsor to whom you sold photo branding). Finally, keep in mind that your participants are the target market for businesses in your area.  Auto dealerships, hospitals, physical therapists, insurance agencies, etc. are all viable candidates for sponsorship.

4. "I don't know what information to put into proposals or how to write them"
Drafting a sponsorship proposal can seem like a daunting task, but it doesn’t have to be! The purpose of a proposal is to educate sponsors on why and how they will benefit from supporting your event.  Start by giving them an overview that includes where and when it takes place, who participates, and what activities are scheduled.  Be sure to include information about any charities that are affiliated, and how your event impacts the community from an economic impact standpoint. Finally, outline the potential sponsors’ opportunities for involvement. 

5. "The sponsor won't hold up their end of the bargain"
The last thing you want to have happen is to sign a partner and have the implementation of their sponsorship fall through the cracks.  We recommend creating mutual accountability between you and your event partners by setting an activation calendar that details the items you need to implement their sponsorship (logos, brand guidelines, quotes, etc.).  The calendar should include each aspect of their sponsorship, the items you need to activate it, and a deadline by which you need them.

Now that we’ve combated your go-to excuses, get out there and sell some sponsorships!

Shameless plug - The HelpGetSponsors.com tools make selling and managing your event sponsorships easier than ever.  Our industry-leading software will help you overcome each excuse listed above.  From identifying industries to pursue for sponsorship and pricing your offerings based on industry standards, to drafting effective proposals and setting up task calendars, the software guides you through each step of the process. 

To experience how the software takes the guesswork out of sponsorship sales and management, sign up for a free 30 day trial here.