Over the years, we’ve met with thousands of event directors who all want
sponsors for their events. The reason
they don’t have them? They recite a
combination (or all) of the following excuses as to why they can’t secure,
grow, and maintain sponsorships.
Be honest, have you made any of these excuses? Read through
the list and check out our suggestions on how to overcome them so you can begin
selling sponsorships like a pro.
1. "I don't have time"
We all know that there is a seemingly endless list of things
that need done when preparing for an event, and time spent on sponsorships takes
away from planning, ordering t-shirts, requesting permits, etc. But ask yourself; are participants going to
become annual customers if you don’t provide a unique experience with promotions,
vendors, food, and music? Do you have
enough time and budget to facilitate all of the things your participants want
and expect? Our guess is probably
not. The good news is that sponsors can
(and often want to) promote their brand by implementing some of those features,
which actually saves you time and
money. By securing strategic partners,
you enhance the experience for participants, increase revenue for your event
and charitable partners, and build a community among your sponsoring businesses
and participants that will keep them coming back!
2. "I don't know how much my event is worth"
Determining the value of your event is an important yet tricky
process. You don’t want to set prices
too high so that businesses can’t afford to get involved, but also want to
avoid pricing too low where your offerings are undervalued. A good place to start is evaluating how many individuals
will be exposed to a sponsor’s brand by attending your event. This includes participants, spectators, event
staff, and volunteers. Not sure how to
calculate your event’s spectators? If
you host an endurance race, estimate that each participant brings an average of
one friend or family member to the event.
Once you determine the number of participants and reach, you’ll have a
baseline number to factor your sponsorship prices from.
3. "I don't know where to find sponsors"
Think about your participants and their interests. If they’re athletes, pursue your local
sporting goods store, protein supplier, fitness club, etc. Next, consider what services your
participants would like to engage with on-site.
Cyclists would appreciate bike tune-ups and post race massages. Festivals that are kid-friendly can offer activities
including face painting and balloon art. Everyone loves documenting their experience,
so hiring a photographer is key. This
allows photos of your event to be shared with participants’ friends and social
media, which further promotes your event (and dare we say a sponsor to whom you
sold photo branding). Finally, keep in mind that your participants are the
target market for businesses in your area.
Auto dealerships, hospitals, physical therapists, insurance agencies,
etc. are all viable candidates for sponsorship.
4. "I don't know what information to put into proposals or how to write them"
Drafting a sponsorship proposal can seem like a daunting
task, but it doesn’t have to be! The purpose of a proposal is to educate
sponsors on why and how they will benefit from supporting your event. Start by giving them an overview that
includes where and when it takes place, who participates, and what activities
are scheduled. Be sure to include
information about any charities that are affiliated, and how your event impacts
the community from an economic impact standpoint. Finally, outline the
potential sponsors’ opportunities for involvement.
5. "The sponsor won't hold up their end of the bargain"
The last thing you want to have happen is to sign a partner
and have the implementation of their sponsorship fall through the cracks. We recommend creating mutual accountability
between you and your event partners by setting an activation calendar that
details the items you need to implement their sponsorship (logos, brand
guidelines, quotes, etc.). The calendar
should include each aspect of their sponsorship, the items you need to activate
it, and a deadline by which you need them.
Now that we’ve combated your go-to excuses, get out there
and sell some sponsorships!
Shameless plug - The HelpGetSponsors.com tools make
selling and managing your event sponsorships easier than ever. Our industry-leading software will help you
overcome each excuse listed above. From
identifying industries to pursue for sponsorship and pricing your offerings
based on industry standards, to drafting effective proposals and setting up
task calendars, the software guides you through each step of the process.
To experience how the software takes the guesswork out of
sponsorship sales and management, sign up for a free 30 day trial here.
